You’re a thick-skinned multitasker and the gatekeeper of an executive’s time. Use your executive assistant cover letter to prove it and shine compared to other candidates.
You see a job opening for an executive assistant—and it's perfect for you. But you also need to persuade your future boss that you're perfect for them, too.
And for that, you need a jaw-dropping executive assistant cover letter.
In this article, you’ll find:
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Now, let’s look at two executive assistant cover letter examples to start. Pinpoint what makes these executive assistant cover letters so excellent.
The first cover letter is for Laura, a skilled executive assistant with several years of relevant professional experience.
She’s applying for an executive administrative assistant job where her tasks are to manage the schedules of top executives with a high degree of confidentiality and professionalism. Her executive assistant cover letter highlights how she’s a great candidate to fulfill this role:
Laura Hamm
Phone: +1-678-761-4386
Email: laurathamm@gmail.com
LinkedIn: linkedin.com/in/laura-hamm
Atlanta, August 5, 2019
Esther Bova
Head of Customer Experience
McKesson Corporation
2 National Data Plaza NE
Atlanta, GA 30329
Dear Esther,
As someone who recognizes McKesson Corporation as the premier healthcare services and information technology company in the US, I was thrilled to see an opening for an Executive Assistant position with your company. With my 5+ years of experience as an executive assistant, I am confident in my ability to manage complex travel schedules while maintaining a high level of confidentiality for senior level executives for McKesson Corporation.
In the job listing, you state that you’re looking for an executive assistant to manage, adjust and prioritize complex schedules for senior level executives across the company. In my current position with Children's HealthCare of Atlanta, I manage all aspects of scheduling for 5 top level executives and provide assistance to them regarding various administrative duties, including the creation and design of high-level PowerPoint presentations. I also analyzed the company’s office supply expenditures and negotiated new terms to save a minimum of $10 per ream of copy paper. My changes helped bring administrative costs down 28% through a five-year period. I’m sure this experience will result in similar results for McKesson Corporation.
I am impressed with how McKesson partners with health care actors across the spectrum of care to build healthier organizations that deliver better care to patients in every setting. Being part of your team and continuing to help with this mission would be a dream opportunity for my career development.
Can we schedule a meeting or a call to discuss solutions for reducing administrative costs at McKesson while maintaining the schedules of your top executives?
Thank you,
Laura Hamm
678-761-4386
laurathamm@gmail.com
If you read Laura’s cover letter, wouldn’t you take her up on her offer to discuss these matters over an interview? I think so!
But—maybe this example disheartens you. You don’t have much experience and your executive assistant cover letter won’t stand out.
You might not be an experienced candidate for the role, but your executive assistant cover letter can still shine over other candidates. You need the hiring manager to think: “It seems like she really wants to make an impact and grow with the company. We need people like this. Let’s give the interview a go!”
So, let’s see another great executive assistant cover letter that caters to those who don’t have much experience. Robert is a great example. He’s applying for an entry-level executive assistant job that requires strong organizational skills.
But Robert didn’t work with high level executives before. Want to know why he’ll pass on to the next stage of the hiring process? It’s simple. He highlights how his skills translate to being a star employee in his executive assistant cover letter.
Robert Adame
4262 Walnut Hill Drive
robert.adame@google.com
linkedin.com/in/radame
Portland, 5 August 2019
Joel Ozment
Head of Human Resources
Korn Ferry
621 SW Alder St.
Portland, OR 97205
Dear Mr. Ozment:
As a recent college graduate with strong analytical skills, attention to detail and organizational skills, I would like to apply for the position of Executive Assistant at Korn Ferry. I have known of Korn Ferry’s outstanding reputation as the leading global organizational consulting firm and am committed to providing excellent high-level support to designated senior leaders.
In the job ad you posted on Indeed, you say you’re searching for candidates who demonstrate a track record of sound judgment and professionalism. During my studies, as a volunteer, I managed and coordinated the Moot Court at Georgetown University and was responsible for planning the travel schedules, both domestic and international, for all participants. I served as the central point of contact for all administrative inquiries for over 200 participants. It was a quick-paced atmosphere where I needed to adjust to many different variables for planning and scheduling while ensuring a high level of confidentiality for all members regarding their bank details. This experience prepared me for working in a role requiring excellent communication and organization skills, along with a high level of sound judgment and professionalism.
In addition, I helped prepare and submit bi-weekly accurate expense reports for leaders, showing utilization time allocated to each engagement. I also created many PowerPoint presentations and other business documents in preparation for all events during this three month period. Although there were many unknowns to take into account when it came to scheduling, I succeeded and was given the role throughout my four years at Georgetown. I am positive this experience has prepared me to succeed in an executive assistant role at Korn Ferry.
I would greatly appreciate the opportunity to further discuss your team’s objectives and demonstrate how my problem-solving, communication, and organizational skills can translate into excellence for your company.
Yours sincerely,
Robert Adame
216-408-0305
robert.adame@google.com
Now it’s a bit more clear. Two examples of pitch-perfect cover letters for executive assistant jobs. Ready to make your own equally great cover letter? Follow this step-by-step walkthrough and you’ll be set.
Don’t have time to complete your cover letter? Need it done in five minutes? You’re covered. Just use our fill-in-the-blank template for each part of your executive assistant cover letter. All you need to do is enter your information.
Here’s how to write a job-winning executive assistant cover letter:
The first step in making a great executive assistant cover letter is to leave a lasting first impression. You need to show you're a professional, organized, detail-oriented, and have a sound knowledge of business etiquette.
Follow these the key rules for formatting your cover letter:
Expert Hint: Did you know there are nearly 4 million administrative professionals in the US? The competition is out there. Make sure your job applications are well-formatted to provide a perfect reader experience. It’s one way to outshine your competition and land your coveted executive assistant job
There’s one key takeaway you need for your executive assistant cover letter header. It should be identical to the one on your resume.
Include the following for your header: your full name, job title, and contact details—in that order. Put the city, date and the inside address of the hiring manager right below the header on your executive assistant cover letter.
Use this template:
[ Your Full Name]
[ Your Job Title ] (Optional)
[ Phone Number ]
[ Email Address ]
[ LinkedIn Profile ]
[ City and Date ]
[ Hiring Manager’s Full Name ]
[ Hiring Manager’s Position, e.g. Customer Service Team Leader ]
[ Company Name ]
[ Company Street Address ]
[ City and Zip Code ]
Double your impact with a matching resume and cover letter combo. Use our cover letter generator and make your application documents pop out.
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Make sure the first paragraph of your executive assistant cover letter does one important thing. It tells the hiring manager your cover letter is relevant for the position.
Start by addressing the hiring manager by name in your greeting. Search online to find out who the hiring manager is. Can’t find the right manager online? Don’t settle. Call the front desk and ask the receptionist. It’ll show great initiative on your part.
You want to specify which job you’re applying for at the start of your cover letter and detail your relevant skills to show they are transferable for this position.
Try out this template if you’re struggling with your introduction. Simply fill in the blanks with your information.
Dear [Hiring Manager’s Name]:
When I found the job listing for the position of Executive Assistant with [Target Company Name], I was thrilled. As an administrative assistant with [number of years] years of professional experience, highly skilled in [data analysis/critical thinking/problem solving/Jira Service Desk/MS Excel/other relevant skills you have] I’m sure I can help your team with the upcoming challenges.
Expert Hint: Want to validate your business-like etiquette and show you are a better hire for senior-level executives? Get certified! The most prestigious industry certifications are offered by the International Association of Administrative Professionals. It’ll give you more credibility for a position where high levels of confidentiality and professionalism are required.
You need to meet a set of requirements for the executive assistant job you’re targeting. The second paragraph of your executive assistant cover letter should do precisely this.
Detail why you will succeed in your new position. Look at the job description and select a few key requirements listed. Got them? Now, link these skills to your past duties and achievements with specific examples to show how you’ll easily solve all challenges you’ll face.
See this fill-in-the-blank example.
In the job listing, you state that you need an Executive Assistant experienced in [refer to the requirements of the job]. In my most recent position with [Name of Your Current or Most Recent Company] I have succeeded in [responsibilities, duties, or projects you’ve successfully completed, supported by metrics, if possible]. I strongly believe my expertise will translate into similar results for [Target Company Name].
Expert Hint: Did you know administrative professionals are responsible for important purchases averaging $20,000 per year for each company? If your decisions helped save costs in your previous administrative job, then make sure to highlight this in your executive assistant cover letter!
Now is the time to tell the employer why you want this job. Drop a few compliments in the process. They should be the main highlight to the third paragraph of your executive assistant cover letter.
Of course, you need to be a strong candidate who can fulfill all the executive assistant duties. But they also want to work with an employee who loves the company. They don’t want to take a risk onboarding someone who may leave in the first few months.
Explain why you’re choosing this company over others. Tell them why you want this job more than any other job out there. Not sure how to write this? Use this template:
I love the fact that, at [Target Company Name], you focus all your customer service activities on [something you genuinely admire about the company]. Your values and mission perfectly reflect my professional beliefs. Joining your team would be a dream opportunity for me to grow and develop my key skills while providing customer service excellence for [Target Company Name].
The last paragraph to end your cover letter should be a proposal to meet in person or on the phone. Let them know you want to meet and discuss your specific thoughts on how you’ll make the team better. Affirm your offer.
Use this sample executive assistant cover letter closing as a reference:
Can we schedule a call or a meeting to discuss how my skills can help [Target Company Name] achieve all your KPIs in the upcoming months?
Yours sincerely,
[Digital Copy of Your Handwritten Signature]
[Your Full Name]
[Phone Number]
[Email Address]
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Do the following when writing a cover letter for executive assistant jobs:
Got any questions? Need further help with writing your covering letter? Let me know in the comments, I’ll be more than happy to help!
At ResumeLab, quality is at the crux of our values, supporting our commitment to delivering top-notch career resources. The editorial team of career experts carefully reviews every article in accordance with editorial guidelines, ensuring the high quality and reliability of our content. We actively conduct original research, shedding light on the job market's intricacies and earning recognition from numerous influential news outlets. Our dedication to delivering expert career advice attracts millions of readers to our blog each year.
Roger is a career expert at ResumeLab. His goal is to promote the best job search strategies across online communities and publications. As a career advice writer, his goal is to help job candidates maximize their chances of landing the best jobs through expert knowledge driven by data. He also specializes in the psychological aspects of the workplace.
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