Entry-Level Administrative Assistant Resume: Samples & Tips

You’ve got your eye on that entry-level administrative assistant role, envisioning a future where you’re the linchpin of a bustling office, possibly climbing the ranks to management.

But how do you take that first step from dream to reality? Crafting a standout entry-level administrative assistant resume is your key. Let’s dive into the details and get you ready to impress your future employers.

In this guide:

• An entry-level administrative assistant resume sample that gets jobs.
• How to ace your entry-level administrative assistant job description on a resume.
• How to write a resume for an entry-level administrative assistant that gets the interview.
• Expert tips and examples to boost your chances of landing an entry-level administrative assistant job.

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Entry-Level Administrative Assistant Resume Example

Entry-level administrative assistants organize and assist in various projects, reports, and daily operations. The purpose of your entry-level administrative assistant resume is to show you have the skills and capabilities to manage multiple tasks at once. 

Let’s write your own entry-level administrative assistant resume:

1. Start With the Best Entry-Level Administrative Assistant Resume Format

What would you think about a person who handed you a stack of invoices with a grocery list scribbled on the margins? Probably nothing good. 

It’s the same when it comes to your entry-level administrative assistant resume. Make sure it looks neat and organized. Here’s how to get your resume format right:

• Apply the reverse-chronological resume format so that you can highlight your most recent achievements. 
• Choose an easy-to-read resume font, like Arial or Calibri in 11–12 pt.
• Leave 1-inch resume margins on all sides of your document. 
• Write a one-page resume. Longer resumes are like a bad habit you should ditch. 
• Include these resume sections: Header, Summary, Experience, Education, Skills, and Additional.

Make sure to save your resume as a PDF. It’s the best option for preserving the resume layout. Many ATS solutions that scan resumes can only process PDF files, so unless stated otherwise, use the PDF file format. 

2. Write a Resume Objective for Administrative Assistant Entry-Level Jobs

How to grab the recruiter’s attention right with the first sentence?

With a gripping resume profile! If you had a couple years’ experience, you’d condense the highlights into a resume summary. But since you’re applying for an entry-level job, a resume objective will be a better fit. Here’s how to write a resume objective for admin assistants: 

1. Start with anadjective (efficient, dedicated, motivated)
2. Add your job title or field of study if you’re a recent grad (Entry-Level Administrative Assistant; Business Administration graduate)
3. Mention your years of experience if you have any (1+, 2+)
4. State what you can do to help (effectively schedule meetings across various departments)
5. Outline a couple of your relevant achievements from work, internships, volunteering, or college (scheduled 100+ meetings per month with zero overlap; achieved a 3.8 GPA)

Weave in a few relevant skills (more on those in a sec) and you’re good to go! 

One last tip: quantify your achievements, if possible, to show you are a dedicated and passionate employee. 

Expert Hint: Writing a resume profile can be daunting. But there is a way to make it easier—write it at the very end. That way, you will have all the achievements listed in your resume, ready to be picked out. 

3. Add the Perfect Entry-Level Administrative Assistant Job Description and Skills Sections

Do you already have any relevant professional achievements from full-time employment or from internships? If yes, great! Highlight those in your work experience section. 

How to write a job description for an entry-level administrative assistant:

1. Revisit the job ad. 
2. Note down the skills and requirements needed. These are your resume keywords.
3. Think about examples of problems you’ve solved applying those skills. 
4. Write down bullet points with achievements. Use numbers and action words where possible. 

Achievements must match the job you’re applying for, so tailor your resume to the role and the company.

What if you have no experience at all, though? Don’t worry—if employers are looking for entry-level candidates, they don’t expect you to have worked in this field before. Just skip work experience and put your education section here instead. 

Now you need to write a targeted resume skills section. 

A simple rule applies—less is more. By less we mean 5–10 carefully picked, highly relevant skills.

Don’t list every professional skill you can think of. Include only those skills that are mentioned in the job posting. Here’s a list to get you inspired:

Entry-Level Administrative Assistant Resume Skills

• Decision-making Skills
• Organizational Skills
• Customer service skills
• Data analysis
• Problem-solving
• Record keeping
• Spreadsheets
• Expense reports
• Calendar management
• Travel arrangements
• Email management
• Data entry
• MS Office
• Interpersonal Skills
• Leadership Skills
• Communication Skills
• Computer Skills
• Creative Thinking Skills
• Time Management Skills

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4. Turn Boring Education into a Reason to Hire You

For entry-level roles, the resume education section is one of the most important parts of the job application. In the absence of work experience, you need to bulk out your education section with every relevant achievement you can think of to show recruiters why you’re the best candidate. 

First, list your highest degree of education, complete with the name of the school and dates of attendance. Don’t worry if you never went to college—a degree is rarely a requirement for entry-level administrative roles. Then, add bullet points to highlight your accomplishments, such as: 

• Relevant coursework
• Extracurricular activities that show your transferable skills
• Your GPA, if it was 3.7 or higher
• Academic achievements, such as making the Dean’s list or receiving a scholarship

5. Include Extra Sections on Your Entry-Level Administrative Assistant Resume

You only have a few seconds to charm the recruiter. And now is your last chance. To distinguish your resume from others, add extras like:

• Additional Activities
• Foreign Languages
• Awards
• Hobbies and Interests
• Volunteering
• Certifications
• Professional References

And last but not least—write a cover letter that will accompany your entry-level administrative assistant resume. That’s your chance to make your application wow the recruiter. 

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Key Points

Here’s how to write an entry-level administrative assistant resume:

• Start with the right format for your entry-level administrative assistant resume. Use the proper structure to highlight all your strengths and achievements. 
• Add entry-level administrative assistant skills that are listed in the job posting. 
• Introduce yourself with an entry-level administrative assistant resume objective. It should give a fast overview of why you’re the perfect candidate. 
• Add extra resume sections and show off your awards and certifications. 
• Write an entry-level administrative assistant cover letter to strengthen your application. 

Got any questions on how to write an entry-level administrative assistant resume? Or would you like to share some insider tips and tricks? Leave a comment; we’ll be happy to chat!

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